8 Tips For Finding An AV Event Production Company In NY
Looking for an AV event production company in NY? Check out the below tips to get the best investment for your big day!
It’s never a good look when an event experiences technical difficulties, and this is especially the case when AV resources are an essential part of an event’s success.
Whether you’re currently planning a wedding reception, corporate event, live concert or livestreamed product launch, you’ll undoubtedly need to do your homework while evaluating how specific AV companies fit your unique needs.
As a top-rated AV event production company in NY, we’re committed to helping businesses and organizations of all types when it comes to avoiding common AV pitfalls and guaranteeing every event’s success.
With our years of experience in the industry, ProSho can fully transform your event vision into reality; however, it’s no secret how hiring a poor alternative to us can leave your event’s attendees feeling disappointed and underwhelmed with your brand.
This is why we’ve developed the below list of 8 tips for finding an AV event production company in NY, so check out the below sections to see what you should keep in mind while preparing for your upcoming event!
8 Essential Hiring Tips While Searching For An Audio-Visual (AV) Event Production Company
No matter what type of event you’re planning on hosting, there’s a lot to keep in mind regarding AV production quality and convenience.
And although there are plenty of things that event hosts should prepare for, here are 8 essential tips to help you find a top-quality AV event production company:
1. Thoroughly Understanding Your Event’s Unique AV Needs
At the very beginning of your event planning, you’ll need to take enough time to fully understand the overall scope of what you’re hoping to do—prior to reaching out to AV event production companies.
One important hiring factor to consider is that you should hire an AV team that has experience supporting similar events to yours, because this is an encouraging sign that they’ll know how to help you prepare and what potential mistakes you’ll need to avoid.
Having a clear, defined picture of what your event needs will go a long way as you’re communicating with a prospective production company. This is partly because you’ll be able to receive an accurate proposal that’ll cover everything you have in mind.
2. Look For AV Expertise In Your Specific Event Type
Expertise and overall experience truly matter when you’re preparing and managing AV solutions for large events. This is why the right AV event company for you will be able to demonstrate what they’ve done in the past for similar events.
Be sure to review the company’s portfolio and ask if they have any case studies that’ll help you verify their general expertise. It’s also a good idea to double-check online reviews and other client testimonials that may be available.
A great AV event production company will be able to clearly show how they’ve successfully managed various events that are similar to yours, and they’ll also be able to elaborate on how they’ll handle the common challenges that come with your type of AV event production.
3. Review The Company’s AV Technology & Equipment
AV equipment quality can vary from one production company to another, and this factor will undoubtedly have a massive impact on your event’s overall experience.
This is why it’s essential to ask a prospective AV event company about the types of equipment that they typically use. For instance, you’ll want to keep the following questions in mind during consultation interviews:
· Does the AV production company own their equipment, or do they rent it from a third-party provider?
· How often do they upgrade or maintain their equipment?
· Do they offer any cutting-edge AV technology like 3D mapping, LED walls or wireless microphones?
Renowned AV companies like ProSho invest heavily in quality over quantity when it comes to equipment, and we’re constantly staying updated on the latest AV technology to ensure the overall enhancement of your event experience.
4.Verify On-Site Staffing & Tech Support
Even if you have the very best technology at your event, things can inevitably go wrong from time to time.
This is why it’s crucial to have a reliable tech support team at your event, and your AV event production company should provide technicians and on-site staff to handle your event’s setup, operations, and potentially necessary troubleshooting.
Here are some tech support questions to keep in mind:
· Will you provide a technician who’ll be present at my event?
· How quickly can your technicians resolve AV issues?
· Is there a backup plan just in case some AV equipment suddenly fails?
5. Look For Customizable, Flexible AV Event Options
Communication is a top priority when you’re preparing an event’s AV production, because the truth is that your AV company will more than likely make or break your event’s experience.
You should make sure that your AV team is easy to get a hold of, that they’ll take the time to understand your event’s unique needs, and that they’re willing to explain their products and services in a way that you can understand.
Great AV partners are tech-savvy, organized, professional, and fully focused on you. And given just how fast-paced event planning tends to be, you’ll need people who listen and keep you in the loop so you can rest assured that your event preparation runs smoothly.
6. Understanding The Full Scope Of Their AV Event Production Services
In New York, some AV event production companies like ours will offer full-suite services, which include things like:
· Broadcast & Livestream Integration
· Intelligent/Moving Lighting Fixtures
· LED Video Wall & Projection Services
· Live Sound Mixing & Engineering
· And Various Other AV Production Services
Sounds pretty great, right? Well, that’s because ProSho is a renowned AV provider that’s fully capable of providing complex setups and all sorts of hybrid event functionality.
We can’t say the same thing for the vast majority of our competitors that typically only handle basic projection and sound, but we can say that you’ll be in expert hands when you hire us while preparing for your upcoming event!
7. Pricing Transparency & Detailed Quotes
A common complaint that a lot of event planners have while preparing AV services is paying unexpected charges on final invoices.
No one likes these types of surprises, which is why you’ll have to receive a detailed quote well in advance of your event that includes costs like:
· Labor charges
· Equipment costs
· Transportation/Delivery charges
· Emergency/Overtime tech support
· Setup/Teardown fees
Trustworthy AV production companies will always be fully transparent with their pricing, and they’ll also be willing to walk you through each item in an invoice to help you better understand what you’re receiving.
8. Double-Check References & Reviews
As mentioned earlier in the article, you simply can’t overstate the value of online reviews. This is especially the case in today’s digital world where verifying a company’s reputation only takes a matter of a few clicks.
Be sure to read through an AV production company’s customer reviews, browse their social media pages, ask them for client references, and generally look for any feedback regarding the company’s overall professionalism, client satisfaction, equipment reliability and troubleshooting capabilities.
When you do research into a company’s past performances, it’ll ultimately give you a solid glimpse into what you can expect during your upcoming event.
Contact The ProSho Experts When Looking For An AV Event Production Company In NY!
Are you planning an event in NY that needs audio-visual tech support? Are you currently searching for a top-rated, affordable AV event production company in NY that’s capable of meeting your event’s unique needs?
If you answered yes to these questions, then you’ve come to the perfect AV website!
Welcome to ProSho, New York’s #1 AV production company that blends expert planning, tech precision and clear communication into fully tailored production services.
Our award-winning AV specialists have supported all sorts of different live events, including concerts, corporate events, award ceremonies, outdoor events, virtual events, stage productions, social events and fashion shows—and we’re excited to learn more about what you have planned.
Reach out to us online or give us a call at 718-227-2116 to schedule your consultation call with our team today and talk about your next big production!
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