Fully designed gala ballroom with stage and uplighting before doors

Event Production Planning

Event Design & Planning

One team from the first sketch to the last cue, for a board meeting or a multi-day conference, wherever your event is.

Production Planning Services

See It, Plan It, Run It

Pick one piece of the plan or hand us all of it. The same team draws it, preps it and calls the show.

Production Management

Plan It Yourself or Hand It to Us

Rent the Gear

Running it with your own team? Rent the sound, lighting, LED walls and staging you need.

See All AV Rentals

Bring Our Crew

Bring in our crew for full-service event production: a project manager, audio engineers, video and lighting techs, and a show caller on headset.

See Event Project Management

Areas We Serve

Where We Work

Local crews in the NYC area, New Jersey, Long Island, Miami and Orlando, and we travel for everything else.

See All Areas We Serve
Map of the United States showing ProSho in New York City with New Jersey, Long Island and Florida, and events in Boston, Chicago, Texas, Los Angeles, San Francisco, Las Vegas, New Orleans, Atlanta and Washington, DC

Production Planning FAQs

Before You Start Planning

Not quite. Event planners handle guests, catering and the venue contract. We plan the production side: how the show looks, sounds and fits in the room, and who runs it on the day.

It is a to-scale computer drawing of your event in the real room. It shows the stage, screens, lighting and scenic, so you can sign off before anything is built or shipped.

We walk the venue to check rigging points, power and access. We also look at the loading dock, freight elevators, load-in times and sightlines. What we find goes straight into the drawings.

They own the production side of your event, from the first call to the last truck. Budget, schedule, drawings, crews and the venue all go through one person. You have one number to call.

Yes. We plan and run board meetings, company meetings and local events, as well as multi-day conferences and concerts. Every event gets a plan, whatever its size.

Still have questions?

Get a Quote

Production Planning Quote

Ready to Power Your Next Event?

  1. Tell Us About Your Event

    Send the date, the venue and what you need, or just call.

  2. Get Your Quote

    We match the gear and the team to your event and send a clear quote.

  3. We Plan and Prep

    Site visits, floor plans and CAD drawings, so you see your setup before the day.

  4. Event Day

    Our crew sets up, runs the show and packs it all out.

Prefer to talk?718-227-2116

Request a Quote

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