• 1984 Building events since
• 30K+ Events produced
• Nationwide Any city, any state
• 5.0 Rated on Google

What Is a Show Caller

What a Show Caller Does on Show Day

A show caller runs the show once the doors open. They work from the run of show, the minute-by-minute script of your event, and call every cue over the crew’s headsets: lights, sound, video, walk-ons, reveals and transitions.

Our show caller rehearses with your presenters and the crew and keeps the show on time. When a speaker runs long or a segment moves, they reset the cues and the crew follows.

Show calling is part of our event project management, planned with the rest of the production.

• One voice for every department
• Cues timed to your script
• Rehearsed before the doors open
• Calm when the plan changes

Show Calling Services

What Your Show Caller Takes Care Of

The caller is the link between your script and the crew. Here’s what that covers.

• The Run of Show Built with you before show day: every segment, every cue and who triggers it.
• Rehearsals Walk-throughs with your presenters and the crew, so everyone knows their marks and their cues.
• Lighting and Sound Cues Walk-on music, mic changes, stage looks and room changes, each called on time. Lighting Rental
• Video and Playback Slides, videos, LED wall content and camera shots, called in step with the speaker. Livestream Production
• Walk-⁠Ons and Reveals Award walk-ups, product reveals and the big moments, timed to the beat. Award Ceremonies
• Live Changes A speaker runs long or a segment moves, and the caller resets the cues so the show keeps moving.

Event Show Caller

Does Your Event Need a Show Caller?

If more than one department has to hit the same moment, you need a caller. Here’s a quick guide.

Your event Do you need a caller?

• Board meeting with one presenter and slides Usually not. One tech can run the slides and the mic.
• Panel or fireside chat Often not, unless there is walk-on music, video or a livestream.
• Keynote or general session Yes. Walk-on music, lights and slides have to fire together.
• Award ceremony Yes. Every name, walk-up and winner’s moment is a cue.
• Product launch or reveal Yes. The reveal, the lighting look and the video land on one call.
• Multi-day conference Yes. Sessions and changeovers stay on schedule, day after day.
• Livestreamed event Yes. Cues have to work for the room and the cameras at once.

Show Caller for Events

How a Called Show Comes Together

1. Script and Cues We build the run of show with you and mark every cue in it.
2. Share the Plan We share it with audio, video, lighting, staging and your other vendors.
3. Rehearsal The caller runs the show with presenters and crew before the doors open.
4. Show Day Every cue called live, with changes handled in real time.

Show Caller Near Me

Called Shows, Wherever You Meet

Local crews in the NYC area, New Jersey, Long Island, Miami and Orlando, and we travel for everything else.

• New York City Show caller from our New York City team, for events in all five boroughs.
• New Jersey Show caller from our New Jersey team, for events statewide.
• Long Island Show caller from our Long Island team, for events from Nassau to the East End.
• Miami Show caller from our Miami team, for events across South Florida.
• Orlando Show caller from our Orlando team, for events across Central Florida.

Production Management Services

Pairs Well With Show Calling

• Event Project Management One project manager, start to strike.
• Event Design CAD renderings, floor plans and site surveys.
• Live Sound Engineer An engineer at the console all show.
• Livestream Production Send the show out to a remote audience.
• Wireless Mic Rental Mics that come up on the cue.
• Lighting Rental Stage looks for every segment.
• LED Screen Rental Slides and video on a bright wall.
• AV Rental Sound, video and lights in one order.

Show Caller FAQs

What is a show caller?

The person who calls every cue over headset during your event. Lights, sound, video, walk-ons and transitions all wait for that call, so the show moves as one.

What is the difference between a show caller and a stage manager?

On many shows they are two jobs. The stage manager looks after the stage: presenters, walk-ons and backstage. The show caller follows the script and calls the cues for every department. On smaller shows, one person can do both.

What is a run of show?

It’s the minute-by-minute script of your event: every segment, who is on stage, and every lighting, sound and video cue. The show caller calls the show from it.

Does the show caller come to rehearsal?

Yes. Our show callers rehearse with your presenters and the crew, so cues and timing are set before the doors open.

Do I need a show caller for a small event?

If one person runs the slides and the mic, probably not. Once lights, sound, video and presenters all have to move together, a caller keeps them in step.

Can your show caller work with our other vendors?

Yes. Our caller calls cues for our crews and your other vendors from the same script.

What happens if a speaker runs long?

The caller adjusts in real time. Cues shift, segments move and the crew follows the call, so the rest of the show stays on track.