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Rent a Projector

Slides Everyone Can Read, Front Row to Back

Your presenter clicks to the next slide and the back half of the room squints. Usually the screen is too small, the projector is too dim for the room or the picture is crooked. Planned for the room, a projector fixes all three.

Our projector rental covers a single projector for a board meeting up to a full setup for a general session. We place the projector out of the way, focus and square the picture, and test every laptop before doors. Add a tech, and they run the slides and switching through the show.

Big, bright room? Compare our LED screen rental.

• Screen sized for the back row
• Projector bright enough for the room
• Every input tested before doors
• A tech to run it, if you want one

Projector Screen Rental

Projector and Screen Rental for Every Room

Rent one projector for a breakout or a full setup for a general session. These are the setups we bring most.

• Meeting and Breakout Kits A projector with a stand-up screen for a board meeting, a training or a breakout room.
• General Session Setups Brighter projectors and bigger screens for keynotes and award nights. Conference AV & Meeting Production
• Screens and Dress Kits Screens on stands or framed with drape, sized to the room and the audience.
• Laptop Switching Slides and video switched cleanly between presenters, run by a tech.
• Confidence Monitors A screen at the front of the stage, so the presenter sees the slides without turning around.
• Blackout Drape Drape around the screen area, so the picture stays bright. Pipe and Drape Rental

Projector Rental for Events

Which Setup for Which Room

Not sure what to ask for? Tell us the room and the program and we’ll match the setup. This is where most rentals start.

Your room The setup we usually suggest

• Board meeting or small training One projector and a screen on a stand, or a large TV
• Breakout rooms One projector and screen per room, ready when the session starts
• Ballroom general session A bright projector and a big center screen, plus side screens in a long room
• Award night Side screens for nominee slides and live camera shots
• Bright room or windows you can’t cover An LED wall instead of a projector
• A logo or a set instead of a flat screen Projection mapping

Projector Rental Setup

How Projector Rental Works

1. Tell Us the Room Send the room, the headcount and what goes on screen. A floor plan helps.
2. Size and Brightness We size the screen for the back row and pick a projector bright enough for the room’s light.
3. Set Up and Focus Our crew sets up, focuses and squares the picture, and tests every laptop and input.
4. Run or Hand Off A tech runs it or hands it to you. Afterward we pack it out on the venue’s schedule.

Projector Rental Locations

Projectors and Crews Where You Need Them

Local crews in the NYC area, New Jersey, Long Island, Miami and Orlando, and we travel for everything else.

• New York City Projector rental in NYC, delivered and run by our crew.
• New Jersey Projector rental in New Jersey, delivered and run by our crew.
• Long Island Projector rental from our Long Island team, for events from Nassau to the East End.
• Miami Projector rental in Miami, delivered and run by our crew.
• Orlando Projector rental in Orlando, delivered and run by our crew.

Audio Visual Equipment Rental

Pairs Well With Your Projector

• LED Screen Rental A bright wall for big or sunny rooms.
• Projection Mapping Video shaped to a set or a logo wall.
• Wireless Mic Rental Handheld and lavalier mics for every speaker.
• Speaker Rental Speakers sized to your room or crowd.
• AV Rental Sound, video and lights in one order.
• Pipe and Drape Rental Drape to frame the screen and block light.
• Livestream Production Send your slides out to a remote audience.
• Lighting Rental Light the presenter without washing out the screen.

Projector Rental FAQs

How much does it cost to rent a projector and screen?

It depends on the room, the screen size, the projector, the number of days and whether a tech runs it. Tell us the room and the program, and we’ll quote it.

What size projector screen do I need?

It depends on how far the back row sits from the screen and what you’re showing. We size it from your floor plan so every seat can read the slides.

How bright does a projector need to be?

Brighter rooms and bigger screens need brighter projectors. We check the room’s light and the screen size, then pick a projector that keeps the picture clear.

Projector or LED wall: which should I rent?

A projector works well in smaller, darker rooms and for simple slides. In a bright room, outdoors or for a very big picture, an LED wall stays sharper.

Do you set up the projector and screen?

Yes. Our crew delivers and sets everything up, focuses the picture and tests every input, then packs it all out after the event.

Can I rent a projector without a technician?

Yes. You can rent the gear on its own. For a general session or several presenters switching laptops, we suggest adding a tech.

Do you rent TVs and monitors too?

Yes. For a booth, a breakout table or a presenter’s confidence screen, a TV or monitor is often simpler than a projector.