• 1984 Building events since
• 30K+ Events produced
• NYC Five boroughs
• 5.0 Rated on Google

Event Production Management NYC

A Project Manager Who Knows New York Buildings

In New York, the hardest part of a show is often getting it into the building. For ResMed’s IPO, we designed, built and installed a custom showcase inside the New York Stock Exchange, a landmark that keeps working around you. At the Altman Building in Chelsea, we’re a house AV provider, so our crew already knows the power and the load-in.

Our event project management in NYC starts with the venue: the dock, the freight elevator, the load-in window and what the building asks of every vendor. Your project manager builds the schedule around it and runs it through strike.

Planning an event outside New York City? Our event project management team takes it from the first call to the last guest out the door.

• Dock and elevator slots booked
• Venue requirements confirmed
• One schedule for every vendor
• A show caller on headset

Production Manager NYC

What Our Event Management Company Takes Off Your Plate in NYC

From a board meeting in a Midtown tower to a conference in a convention hall, this is the New York side of the job.

• Venue Advance Load-in times, dock slots, freight elevators and house rules, confirmed with the building before we load up.
• City Permits Street and park events need city permits. We work with the agencies and build to what the permit allows.
• Vendor Requirements Many NYC venues ask every vendor for insurance and safety paperwork before load-in. We confirm the list early, so nothing holds up the dock.
• Union Venues Some convention centers and hotels require their own crews for parts of the job. We plan our crew around the house rules.
• Dock Timing Our own trucks are scheduled to the dock window, with time built in for city traffic.
• Show Day A show caller runs the cues, and your project manager handles the building on the day, from the dock to the last guest out the door. Show Caller

Event Project Manager NYC

How a Project Runs in a New York Venue

1. Venue and Goals Send the venue, the date and the program. We look at the building before we price the show.
2. Walk-⁠Through We walk the room and check rigging, power, the dock and the elevators with the venue.
3. Advance Crews, paperwork and timing get locked in with the building and every vendor.
4. Show and Strike We run the show, then strike and clear inside the building’s window.

Event Project Management Manhattan

NYC Venues We Plan Around

We manage productions across Manhattan, Brooklyn, Queens, the Bronx and Staten Island. These are some of the city’s best-known event spaces. We mark the ones our crew has worked in. Planning the whole event? We also handle full event production in New York City.

Landmark and Skyline Venues

• New York Stock Exchange Wall Street
• Manhatta Financial District
• The Altman Building Chelsea
• South Street Seaport Lower Manhattan

Convention and Expo Halls

• Javits Center Hudson Yards
• Brooklyn Expo Center Greenpoint, Brooklyn

Hotels and Ballrooms

• New York Hilton Midtown Midtown
• New York Marriott Marquis Times Square
• Ziegfeld Ballroom Midtown West

What to Know Before You Plan a Production in NYC

• Dock and Elevator Slots Most buildings book their loading docks and freight elevators in time slots. Your schedule has to start from those slots, not from the show.
• Paperwork Before Load-In Venues usually want insurance certificates and safety paperwork from every vendor before the first case comes in. Leave time for it.
• Union Rules Some convention centers and hotels require their own union crews for parts of the setup. That changes the crew plan and the budget.
• Permits for Streets and Parks Street events go through the city’s Street Activity Permit Office, and park events through NYC Parks. The permit sets what you can build and when.

Event Production NYC

Everything Else for Your NYC Show

• AV Rental in NYC Sound, video and lights in one order.
• Stage Rental in NYC A stage the back row can see.
• LED Screen Rental in NYC A bright wall behind your speakers.
• Lighting Rental in NYC Light the stage for the room and the cameras.
• Scenic Fabrication in NYC Sets built to fit the building.
• Show Caller One voice on headset for every cue.
• Event Design CAD renderings, floor plans and site surveys.
• Event Generator Rental Power for every light and screen.

Event Project Management in NYC FAQs

Who offers event project management in NYC?

ProSho does. We assign one project manager to your production in New York City, from the first call to the last guest out the door.

How much does event project management cost in NYC?

It depends on the size of the production, the number of days and what the venue requires. Send us the venue, the date and the program, and we’ll quote it.

Do you handle NYC permits for outdoor events?

Yes. We work with the city agencies when an event needs a street or park permit, and we build to what the permit allows.

Can you work in union venues in New York?

Yes. We plan our crew around the house rules, including venues that require their own union crews for parts of the setup.

Which NYC venues has ProSho worked in?

Recent work includes the New York Stock Exchange, Manhatta, the Altman Building, Edge in Hudson Yards, South Street Seaport and NYNOW at the Javits Center.

Do you manage events in Brooklyn, Queens and the Bronx?

Yes. We manage productions in all five boroughs.

Can you work with our planner on a New York event?

Yes. We manage the production side and work alongside your planner or agency and the venue’s own team.